• Privacy Policy

1. About this Privacy Policy

This privacy policy tells you, the visitor ("user"or "you" or "your"), customer (“customer”) or candidate (“candidate”) about how Flatworld (“we” or “us” or “our” or “website”) uses, shares and protects your personal data that is collected through the website. This policy is not applicable to information collected offline or via any other channels other than this website. 

You acknowledge that your personal data collected, through your use of our services and website, will be collected, stored and processed in accordance with the terms of this privacy policy. We request you to carefully read this together with our Terms & Conditions.

2. Controller of your personal data

Flatworld Distributed Organizations LTD is committed to safeguarding your privacy. Personal data subject to this privacy policy will be collected and retained by Flatworld, with its office at 23 Marc Chagall St. Haifa Israel.  You can contact us by email at (hello@flatworld.co).

3. What personal data do we collect? 

  1. User’s full name, country, city, email, phone number, interactions (for e.g. reviews, feedback, comments or testimonials) 
  2. Credit card details
    1. When the customer pays Flatworld for the service taken       
  3. Candidate’s Identification information
    1. Name, contact information (including email, country, city, phone number), country of residence. 
  4. CV/resumes and other recruitment information
    1. CV/resume, work history, information about candidate’s skills, experience and educational background and other relevant information (such as candidate’s photograph, interview notes, interview video recording, and personal data included in the cover letter or as part of the application process).
  5. Compensation and benefits information 
    1. Personal data relating to candidate’s current compensation and benefits including (without limitation) candidate’s current bonus, recurring payments, and benefits. 
  6. Photographs and video footage 
    1. When participating in recruitment-related events, meetings, conferences etc., photographs or videos of the candidate.
  7. Communications
  8. Social media information when the user interacts with us on LinkedIn or any other social media platform.
  9. Survey or contests related information 
  10. Information stored on users’ Device
    1. Metadata and other information associated with other files stored on users’ computer, tablet, phone, or any other device;
    2. IP address, domain name, browser version and operating system, traffic data, weblogs, & other communication data, and device identifiers.

Please note that this data may be obtained directly from you, from the public domain or from third parties. Additionally, the data requirements may vary as per the requirements of the user.

4. Why do we use your personal data?

We collect users’ personal data to conduct our business and provide them with our services, access to our website and to enforce our terms & in connection with legal or regulatory obligations. 

Use and disclosure of personal data must be based on lawful bases. In the list given below, we have set out the relevant lawful bases that apply to each purpose for which we use your personal data.

Why do we use your personal data?Lawful purpose
To conduct our business and provide you with our services and access to our websiteContract performance, legitimate interests (to enable us to perform our obligations and provide our services to you).
To recommend jobs to candidates based on their profiles and enable you to provide candidate’s with tailored job opportunities, career advice, etc.Contract performance, legitimate interests (to enable us to perform our obligations and provide our services to you).
To manage your account and subscriptionsContract performance, legitimate interests (to enable us to perform our obligations and provide our services to you).
To communicate with you and provide you with customer support servicesContract performance, legitimate interests (to enable us to perform our obligations and provide our services to you).
To facilitate paymentsContract performance, legitimate interests (to ensure that payments are effectively managed). 
To inform you about updates and changes made to the website or relevant legal policies Contract performance, legitimate interests (to enable us to perform our obligations and provide our services to you). 
For recruitment/employment purposesContract performance, legitimate interests
To enable users to interact with one another Legitimate interests 
To improve, maintain, personalize, and expand our website Legitimate interests (to enable us to develop our business based on your feedback).
To understand and analyze how you use our website and for website development purposes (such as developing new products, services, features, and other relevant functionalities) Legitimate interests (to enable us to develop our business based on your feedback).

For marketing and promotional purposes (if you have chosen to receive such marketing updates and promotional offers)

To administer contests and notify contest winners

Based on your consent
For fraud prevention purposes Legal obligations, legitimate interests (to cooperate with law enforcement and regulatory authorities). 
To comply with legal or regulatory obligationsLegal obligations, legitimate interests (to cooperate with law enforcement and regulatory authorities). 

5. Cookies and similar technologies

  • Our website uses cookies. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work more efficiently, as well as to provide information to the owners of the site. 
  • When you access our website, cookies used by us and approved third parties are sent to your browser and stored on your device. These cookies are used to store information such as your preferences, and the pages on the website that the visitor accessed or visited. They also allow you to navigate between pages efficiently and generally improve your overall user experience. 
  • A list of the categories of cookies used on this website is set out below:
    • Necessary Cookies
      Necessary cookies help in making a website usable by enabling its basic functions such as page navigation and access to secure areas of the website. The website cannot function efficiently without such cookies.
    • Statistics Cookies
      Statistic cookies help website owners understand how visitors interact with websites by collecting and reporting information anonymously.
    • Preference Cookies
      Preference cookies enable a website to remember information, for example, your preferred language or the geographical region that you are located in.
    • Marketing Cookies
      Marketing cookies are used to track visitors across websites. The intention is to display ads which are relevant for the user and thereby more valuable for publishers and third party advertisers.
  • What if I don’t want cookies?
    You can choose to disable cookies through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers' respective websites.
  • Do we use any tracking technologies similar to cookies?
    Our website may contain web beacons and log files.
    Web beacons: Web beacon is a technique used on web pages and email to unobtrusively (usually invisibly) check that a user has accessed some content on the website. Web beacons are typically used by third parties to monitor activity of users on a website for purposes such as web analytics or page tagging.
    Log files: Our log files may log visitors when they visit our website. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

6. Who do we share your personal data with?

  • Our customers (for example, companies who are interested in hiring candidates listed on our website)
  • Third-party service providers (to perform functions on our behalf)
  • Our advisors
    • Such advisors may include, but are not limited to legal, financial, business or other advisors. 
  • Law and regulation
    • We may disclose your personal data as required by law or regulation, and when we believe that disclosure is required to protect and defend our legal rights, safety, and security and/or comply with a judicial proceeding, court order, or any other legal process. 

7. Third Party Links

This website may contain links to other third-party websites and applications, such as Facebook, Instagram, Twitter or any other similar sites. These third-party websites and applications you visit are not owned or operated by us. You acknowledge that we are not responsible or liable for the content you access on such links, websites and applications. Furthermore, please be aware that these websites and applications, who have their own privacy policies, may collect information about you. We request you to review the privacy policies mentioned on their websites. Our privacy policy does not apply to such websites and applications. 

8. How do we protect your personal data?

No data transmission over the Internet or through websites can be guaranteed to be absolutely secure from intrusion. However, we take commercially reasonable steps to protect our customers’ personal data from unauthorized access. 

We implement reasonable physical, administrative and technical measures to protect your personal information from unauthorized access, use and disclosure. We have relevant security protocols, policies and procedures in place for handling your personal data, such as: 

  1. Password protection
  2. Access by authorized IPs only via Cloudflare
  3. SSL certification

9. International transfers of personal data

Our servers and offices are located in the United States and Europe, and as a result, we may collect, process, store, share, and transfer your personal data in these places. As a global organization, we may also share your personal data elsewhere globally. We will take steps to ensure that your personal data that is transferred globally is safeguarded in accordance with this privacy policy. You understand and acknowledge that your personal data may be accessed by staff, transferred to, and/or stored at, a destination outside the country in which you are located.

10. How long do we keep your personal data? 

The retention period for your personal data is solely based on our legitimate interests and legal requirements. We will retain your personal data only for as long as it’s required for the purposes described in this policy. 

11. What are your rights? 

Flatworld operates in countries with data protection laws which provide different rights to individuals in respect of access, deletion, rectification and limiting processing of personal information. When you submit a request to exercise your rights, we will need to check your entitlement prior to answering a request. Please note that your rights may be subject to certain exemptions as set out in applicable data protection law(s).

In general, the following rights are likely available to you regardless of where you are located:

  • the right to stop receiving marketing communication; and
  • the right to access, delete or update any inaccuracies in the personal data we hold. In order to assist us with this, please keep your account information up to date. 

To submit a request regarding your personal data by email, post or telephone, please use the contact information at hello@flatworld.co. Your exercise of these rights is subject to certain exemptions like the safeguarding of public interest (e.g.prevention or detection of crime) and our interests (e.g. maintenance of legal privilege).

12. How can you change or review your information and preferences?

  • Marketing communication preferences
    If you currently receive marketing communications and promotional offers and wish to stop receiving such communications, you can opt-out of receiving marketing emails by clicking the “Unsubscribe” link located at the bottom of all Flatworld marketing emails.

13. Updates to this Privacy Policy

We regularly review and, if required, update this privacy policy from time to time. We also encourage you to review the policy regularly to stay well informed. If changes made to this website are material, we will inform you promptly via email, prior to the change becoming effective. Changes to this privacy policy are effective when they are posted on this page. If you have additional questions or require more information about our privacy policy, do not hesitate to contact us at hello@flatworld.co.

14. Last update

The Privacy Policy contained herein was last updated on 15th of Feb, 2023.

15. Grievance Officer 

If you think any part of this privacy policy violates any law or you have any feedback or comment, then kindly submit a request for action/removal to our Grievance Officer. We will redress your grievances within a month.
Name: Gilad Bornstein
Email: hello@flatworld.co
Address: 23 Marc Chagall, St. Haifa, Israel